Brother MFC J5945DW Setup

Brother MFC J5945DW is an inkjet printer that can perform all the standard functions like printing, scanning, copying, and faxing. It can print up to 22 pages per minute (ppm) for black & white prints and up to 22 ppm for color prints. The printer comes with a max paper tray capacity of 250 sheets and supports Auto Duplexing Feeder having a capacity up to 50 sheets. The Brother MFC J5945DW front panel consists of a 3.7-inch color touch screen with some dedicated buttons that are useful to handle the printer more easily. The printer supports Wi-Fi, Ethernet, and USB 2.0 connections, which make it an overall good printer. Let us see the Brother MFC J5945DW printer setup in the upcoming sections.

Brother MFC J5945DW

Brother MFC J5945DW Driver Download

A printer driver is an essential tool that allows the printer to communicate with your computer. But keep in mind that the printer drivers differ for various operating systems. So, whenever you download the drivers, select your computer’s OS and download the appropriate printer drivers. In the below sections, we have discussed the driver download steps for Windows and Mac computers.

Brother MFC J5945DW Driver Download For Windows

Download the printer driver:

  • Switch on your Windows computer and connect to the Internet.
  • Go to the official website of your Brother printer from your browser.
  • Click on the Download tab on the printer’s support page.
  • Select your computer’s Operating System (Windows).
  • Select the OS version from the drop-down menu.
  • Click the OK button.
  • Now, you can see the relevant drivers, click on them. Choose the most appropriate driver and click the Download button next to it.
  • Read the End-User License Agreement (EULA) and click Agree to the EULA and Download.
  • The download will get started, and the printer drivers will be saved on your PC.
  • Once the download is over, carry on with the driver installation steps.
  • So, do refer to the below section to know more about the driver installation steps.

Brother MFC J5945DW Driver Download For Mac

Download the printer driver:

  • Turn on your Mac computer and connect to a stable network connection.
  • Go to the official website of your Brother printer from your browser.
  • Click on the Download tab on the printer’s support page.
  • Select your Operating System (Mac).
  • Select the OS version from the drop-down menu.
  • Click the OK button.
  • Under the Drivers section, choose the relevant driver and click the Download button next to it.
  • Read the End-User License Agreement (EULA) and click Agree to the EULA and Download.
  • Once agreed, the printer drivers will be saved on your PC.

Brother MFC J5945DW Driver Installation

Download the manual:

In the below steps, we have given the generic driver installation steps that are applicable for both Windows and Mac operating systems.

  • Double-click the downloaded setup file to kick off the installation process.
  • In the Security Warnings window, click the Run button.
  • Click Yes in the Setup.exe window to proceed further.
  • Select the language from the drop-down menu and click OK.
  • Read the License Agreement and click on the Yes button.
  • Choose any one of the setup types that suits your needs (Standard or Custom) and click Next.
  • Now, connect the machine to your PC using the USB cable.
  • Follow the installation wizard to complete the driver installation process.
  • Once done, restart your computer and printer.
  • Now, try to explore all the printer functionalities from your PC.

Brother MFC J5945DW Manual Download

Download the manual:

  • Go to your default web browser and land on the printer’s support page.
  • Click on the Manual section to expand the User’s Guide, Setup Guide, Additional Feature Guide, and Appendix.
  • Choose the language and click the Download button to view the printer’s manual.
  • However, you can click the Download button to save the manual for offline purposes.
  • Apart from this, you get a physical copy of the printer’s manual.

Brother MFC J5945DW Wireless Setup

Before going to perform the wireless setup, you need to be aware of the wireless network settings of your router. Check the base or backside of the router to find the Network Name (SSID) and Network Password.

  • Turn on your Brother printer.
  • Press the Settings button and follow this path:
  • All Settings > Network > WLAN > Setup Wizard.
  • The above step will start the wireless setup wizard on your screen.
  • Now, the printer starts searching for the available networks present within the range.
  • Select your router and press the OK button.
  • Use your LCD screen to enter the network password.
  • If it is an Open Network and your encryption mode is None, then proceed with the next step.
  • If your Brother MFC J5945DW printer connects to the network successfully, then your machine’s LCD screen will display the Connected message.
  • If any error occurs in between, then the machine will print the wireless connection report.
  • Check the error code, and sort out the issue as soon as possible.
  • Once the wireless setup is over, download and install your Brother printer’s software to perform all the printer operations wirelessly.
  • To download and install the printer drivers, refer to the above section.

Brother MFC J5945DW Scanner Setup

Scanning is the process of converting your physical copy into a digital format. Follow the below steps to make use of the scan functionality.

  • Open the scanner lid.
  • Place the document facing the scanner glass.
  • Make use of the scanner markings to keep the document correctly.
  • Close the scanner lid.
  • On the printer control panel, tap on the Scan option.
  • Use the left and right navigation buttons to select Scan to PC.
  • If your Brother printer is connected over the network, swipe up or down to display the computer to which you want to send the scanned document.
  • If your display screen prompts you to enter the PIN, use the LCD screen to enter the PIN.
  • Suppose you want to scan both sides of the document, then press the 2 - sided scan option.
  • Select the relevant scan settings and press OK.
  • Finally, press Start so that the printer starts sending the scanned copy to the desired network device.

Brother MFC J5945DW Scan to Email

  • Open the scanner lid and load your document.
  • Close the scanner lid.
  • Connect the Brother printer to your PC wirelessly.
  • Press Scan from the printer control panel.
  • Use the navigation buttons to display the to PC icon (The PC icon should be highlighted in blue).
  • Choose the to E-mail icon.
  • If you have properly connected the printer with your PC, then your PC name will be displayed on the LCD screen.
  • Press Start to begin the scanning process without changing the additional settings.
  • The Brother printer scans the document and saves it in the form of a file attachment.
  • Furthermore, it launches your email application and opens a new, blank email message with the scanned document attached.
  • Choose 2 - sided scan if needed.
  • Press the Scan Settings option and then press Set at Device.
  • Change the scan settings according to your needs and press the OK button.
  • Press Start.
  • By now, the printer launches your email application and opens a new, blank email message with the scanned file attached.
  • By following the above steps, you can easily make use of the scan to email functionality.
Brother MFC J5945DW

Brother MFC j5945dw scan to a network folder

The Scan to Network folder feature helps to scan and upload scanned data directly to a folder on a CIFS server.

  • Open your default web browser (make sure that the JavaScript and Cookies are enabled in your browser).
  • Click the Scan tab.
  • Select the Scan to FTP/SFTP/Network/SharePoint menu.
  • Choose the Network option and click the Submit button.
  • Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar.
  • Choose the profile you want to modify.
  • Once you have made the relevant changes, click the Submit button.

NOTE: Configure the network time server, or you need to set the date, time, and time zone. The time should match the Kerberos Server and CIFS Server time zone.

Brother MFC J5945DW Scan to PDF

The scan to PDF feature helps the user to scan a document from the printer and save it on a computer in the form of a PDF file.

  • Open the scanner cover and load the document that needs to be scanned.
  • Press the Scan button.
  • Use the navigation buttons to display the to PC option.
  • Press the to PC option.
  • As we want to perform a scan to PDF, press the to File button.
  • If you have connected the printer with your computer, then the printer display will show your computer name.
  • Select the computer name to which you want to send the scanned data.
  • If the LCD screen prompts to enter the PIN, enter the four-digit PIN for the computer and press OK.
  • Make all the required changes, and press the Start button to start scanning without modifying the additional settings.
  • To scan both sides, press the 2 - Sided Scan button and select the document type.
  • Press the Start button so that the machine starts its scanning operation.

Brother MFC J5945DW Fax Setup

Faxing is the more secure means of transferring the scanned data to another end. As your Brother MFC J5945DW printer supports fax capabilities, check out the fax setup in a more detailed manner.

Switch on the printer.

  • Open the scanner cover and place the document on the scanner glass.
  • From the printer control panel, press the Fax button.
  • Now, you can see the Fax menu on your display screen.
  • First, enter the fax number by using the Dial Pad.
  • However, you can use the Address Book to select the fax number.
  • Once you have typed or selected the fax number, click on Apply.
  • Press the search icon and enter the first letter of the receiver's name.
  • If the name has two numbers, press the number and tap on the Apply button.
  • Furthermore, you can change the fax settings according to your needs (Glass Scan Size, Fax Resolution, Contrast, 2- Sided Fax).
  • After the required changes are made, press the Fax Start button.
  • NOTE: If you are using the ADF, the machine will start scanning and will send the document. If you use the scanner glass, choose either Mono or Color in the Color Settings to proceed further.
  • Press No, when you are done with the scanning.
  • Press Yes, if you want to scan another page.
  • Make sure you place the next page on the scanner glass and press OK.
  • Follow the above steps to scan multiple documents and fax them to the recipient.

Brother MFC J5945DW Default Password

You can come to know the printer’s default password by printing the Network Configuration Report. But make sure that you change the printer default password to protect the printer from unauthorized access. The default login password to manage machine settings is either initpass or the password located on the back or bottom of the printer preceded by Pwd.

If you want to change the default password, refer to the below steps.

  • Open your default web browser.
  • Enter the printer’s IP address and hit the Enter key.
  • In the login section, type the default login password as mentioned above.
  • Click the Administrator tab.
  • Type the new password in the Enter New Password field.
  • Again type the new password in the Confirm New Password field.
  • Click the Submit button to save the changes.

Brother MFC J5945DW TROUBLESHOOTING

Troubleshooting helps find the root cause of the issue and provides solutions more quickly. When troubleshooting steps are followed in the correct way, you can quickly sort out the problem. But you need to gather sufficient information on the issue, such as an undesired behavior or a lack of expected functionality. In the below sections, we have given some of the most commonly occurring printer issues like: Printer not printing, Printer Offline, and Paper jam. So, do check it out.

Set your Brother MFC J5945DW printer as the default one.

  • On your Windows computer, open the Control Panel window.
  • Click the Devices and Printers option.
  • Locate your Brother printer.
  • Right-click on it and then choose Set as default printer from the drop-down menu.
  • Now, check whether your Brother MFC J5945DW printer is able to print properly.

Cancel All documents.

  • Go to the Control Panel window and locate your Brother printer.
  • Right-click on the printer’s name > See what’s printing > Printer > Cancel All Documents.
  • If you find that the Cancel All Documents option is gray out, then click on the Open as Administrator option.
  • Enter the password and click Yes.
  • Now, you will see that the Cancel All Documents option is responsive.

Outdated drivers can be one of the reasons for the not printing issue.

  • Go to the search box, type “Control Panel,” and hit Enter.
  • Open the Control Panel from the search result.
  • Click on Device Manager.
  • Look for Printer or Printer Queues and expand it.
  • Right-click on your Brother printer and then click Update Drivers from the drop-down menu.
  • Now, click on Search automatically for updated driver software.
  • Go through the on-screen instructions to update the drivers.
  • However, as an extra step, you can update your Windows computer as well.
  • Click on Check for updates and install the latest software update available for your PC.
  • Once done, restart your computer and printer.

Have a look at the overall printer connections.

  • Check the power cord connections.
  • Disconnect and reconnect the power cable at both ends.
  • Now, press the Power button to turn on the printer.
  • If you have connected the printer to your computer using a USB cable, then check whether the cable is damaged. If yes, you can replace it.
  • In case you use a USB hub to connect the printer, then try to connect directly.
  • However, you can insert the USB cable into another port of your computer.
  • Sometimes, due to a faulty USB port, you may face an offline printer issue.
  • If you use an Ethernet cable, make sure that the cable is connected to the printer and router/access point.

Have a look at the wireless connections.

If you have connected the printer wirelessly, then checking the wireless connection is one of the best troubleshooting methods one needs to follow.

  • Try to reboot your computer.
  • If your router is unable to communicate, then power reset the router.
  • First, disconnect the power cord from your router.
  • Next, wait a few seconds and reconnect.
  • Ensure that there is minimum to no interference between the router and the network devices (Computer, Printer).
  • Once the proper connections are made, see whether the printer and router are able to communicate with each other.
  • If yes, then the printer offline issue might get solved.

Restart the Print Spooler service on your PC.

  • Press the Windows and R keys at the same time to open the Run box.
  • Type services.msc and press Enter.
  • Right-click Print Spooler and click Restart the service.
  • Now, check whether your printer is able to perform all the print jobs effectively.

  • Check the machine’s display screen.
  • It will display where the actual paper jam has occurred.
  • Now, unplug your Brother machine from the AC power outlet (electrical socket).
  • Gently pull out the paper tray completely.
  • Lift the jam clear cover, and remove the jammed paper.
  • Make sure that you don’t leave any bits of paper inside the machine.
  • Put the paper tray back in.
  • Use both hands to lift the scanner cover into the open position.
  • If you see the jammed paper, slowly remove it from the machine.
  • Once done, gently close the scanner cover using the finger holds on each side.
  • Ensure that the paper support is fully inserted into the machine.
  • Once you have successfully removed the jammed paper, reconnect the power cord and turn on the printer.

This was the overall Brother MFC J5945DW printer setup. If you have any doubts regarding the explained topics, call us for more clarifications.

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